请问商务信件写作要注意什么?

商业信函有其自身的特点.下面是商务书信写作中的几点注意事项,小心不要在你自己的工作中出现这样的错误哦!
1.切忌主客不分或模糊.例子:Deciding to rescind the earlier estimate,our report was updated to include $40,000 for new equipment.应改为 Deciding to rescind our earlier estimate,we have updated our report to include $40,000 for new equipment.(We决定呀,不是report.)
2.句子不要零碎.
例子:He decided not to audit the last ten contracts.Because of our previous objections about compliance.两个句子应该连在一起：He decided not to audit the last ten contracts because of our previous objections about compliance.
3.结构对称,令人容易理解.例子:The owner questioned the occupant's lease intentions and the fact that the contract had been altered with ink markings.应改为:The owner questioned the occupant's lease intentions and ink alterations of the contract.
4.单复数不要搞乱,不然会好刺眼,看着不舒服.例如:An authorized person must show that they have security clearance.应改为 Authorized persons must show that they have security clearance.
5.动词和主语要呼应.想想这两个句子的分别:1.This is one of the public-relations functions that is under-budgeted.2.This is one of the public-relations functions,which are under-budgeted.
6.时态和语气不要转换太多.看商务英语已经是苦事,不要浪费人家的精力啊.
7.标点要准确.例如:He did not make repairs,however,he continued to monitor the equipment.应改为:He did not make repairs; however,he continued to monitor the equipment.
8.选词正确.像affect和effect,operative和operational等等就要弄清楚才好用啦.
9.拼字正确.有电脑拼字检查功能后,就更加不能偷懒.
10.大小写要注意.除非必要不要整个词都大写,除非要骂人.例如:MUST change to OS immediately.外国人就觉得不礼貌和喝令人一样.要强调的话,用底线,斜字,粗体就可以了.